Sustainability Health Management

1.Policy

Health Management Policy

At the ID Group, we believe people are our greatest asset. Our people are our key to maximizing competitive strength and achieving sustainable growth.

To achieve its mission of “dedication to the creation of an exciting ( ) future for everyone,” the Group needs vigorous and motivated employees who are healthy in mind and body. For this reason the Group recognizes the importance of health management as a vital management issue.

• We are striving to achieve both physical and mental health
• The Company, health-insurance associations and employee representatives are working together to support employees’ physical and mental health
• The Company enthusiastically supports efforts to maintain and improve the physical and mental health of employees and their families
• Our employees pay attention to their own health and strive to maintain and improve it on their own initiative
• By practicing health management, we uphold the sustainable development of the Company

2.Implementation Framework

Implementation framework for health management

• The ID Group has established a Health Management Promotion Business Unit. Posts with jurisdiction over sustainability and posts with jurisdiction over personnel work together in collaboration with each division to implement a wide range of measures to support the health of employees.
• The Board of Directors and Group management meetings actively participate in health management by deliberating on and evaluating health-management targets, policies, measures and other initiatives.
• The Group obtains advice and opinions from occupational health physicians and shares the information in conference with the Health Committee and employee organizations. Also, the Group requests support for employees health from public health nurses and works closely with health insurance societies to promote dialogue, aiming to achieve its targets on health management.

3.Issues and Targets in Health Management

A distinguishing feature of the IT industry is a tendency to work through small teams of engineers stationed at client locations. At the same time, diversification of work styles is driving rising adoption of remote-work practices. This work environment frustrates prevention and early detection of deterioration in employees’ physical and mental health. The ID Group recognizes that effective health management requires supporting employees’ health both mentally and physically and connecting their work to a sense of purpose and a feeling of personal growth. To accomplish these goals, the ID Group has identified three Health Targets and is making concerted efforts to achieve them.

For statistical information on the Health Targets, please refer to The ID Group in Numbers.

Notes

• Presenteeism: Reporting to work but failing to improve or deliver adequate performance due to problems with mental and/or physical health
• Absenteeism: Absence, leave of absence or other failure to report to work due to poor mental and/or physical health
• Work engagement: Psychological state of feeling positive and fulfilled with respect to one’s work
• Number of persons surveyed to assess the reduction of presenteeism and improvement of work engagement: FY2021: 2,396; FY2022: 2,295; FY2023: 2,223
• Number of persons surveyed to assess the reduction of absenteeism: FY2021: 1,797; FY2022: 1,811; FY2023: 1,910

4.Measures on Health Management

Expansion of measures to encourage quitting smoking

The ID Group encourages employees to quit smoking. As a member of the Tokyo Quit Smoking Promotion Consortium, the Group is committed to reducing its employee smoking rate to a target of 12%. Letters promoting health management are sent to everyone from senior management to employees and their families to emphasize the importance of quitting smoking. Employees who succeed in quitting smoking with the help of smoking cessation outpatient services receive a rebate of a portion of the service expenses, thereby reinforcing support to continue to kick the habit. The Group supports employees’ success in quitting smoking in other ways as well; for example, messages of inspiration from successful quitters are published in the in-house newsletter.

Ingraining habits of walking and other exercise

With the goal of ingraining in employees the habit of taking regular walks and other exercise, the ID Group launched Waku-Waku Walk!!, an original walking event aided by a dedicated app. The Group is also an enthusiastic participant in events sponsored by health insurance societies. Participation in Waku-Waku Walk!! is growing year by year; the most recent event boasted a participation rate of 45.3% and an event satisfaction score of 70%. The Group also takes pains to foster a culture that encourages people to increase the amount of appropriate exercise they do. For example, the Group takes part in the Fun + Walk Project, a program promoted by the Japan Sports Agency, and installs health equipment in Group facilities.

Presentation of health seminars

The ID Group presents regular health seminars for employees. The seminars provide accurate information on health matters, supporting employees’ mental and physical health. At gynecological seminars, to promote mutual understanding, the Group strives to increase men’s participation rate. Through programs such as these, the ID Group aims to raise health awareness across all workplaces and build an environment that fosters better communication.

Themes of recent health seminars are as follows:

2024　Health Quiz Webinar
2024　Full-body Health Begins with a Healthy Mouth
2024　Advisory Service on Working Women’s Concerns
2023　Change Your Life Starting Tonight: A New Understanding of Sleep
2023　Advanced Know-how to Promote Quitting Smoking at Your Company
2022　Secrets of Lifestyle Illnesses You’ll Want to Talk to Someone About
2022　Sleep Quality: Improving the Quality of Your Sleep

Promoting detailed checkups

When employees receive health checkups, some individuals require a re-checkup (detailed checkup) based on the results of the initial checkup. To increase the rate at which employees undergo these detailed checkups, the ID Group is implementing the following measures:

• Overhaul of regulations on injury and illness leave
  The ID Group has overhauled internal regulations to make it easier for employees to use injury and illness leave to undergo re-checkups and detailed checkups.
• Reflection in the business-result targets of management-level employees
  Rate of uptake of detailed checkups is clearly listed in the business-result targets of management-level employees, and the Group actively encourages employees to undergo these checkups. Through efforts such as these, and with a mindset of putting employees’ health first, the ID Group aims to achieve a healthier workplace environment.

For statistical information on health management, please refer to The ID Group in Numbers.

Health guidance for sufferers of mental and physical illness

Furnishing employees with a healthy and supportive work environment is the ID Group’s top priority. We are implementing the following measures for this purpose:

• Health support by public health nurses
  To enable thorough health management for each and every employee, the ID Group has engaged the services of specially trained public health nurses. Through regular health checkups and individual consultation, the Group supports employees in maintaining and improving their health.
• Consultation with occupational health physicians
  To stay abreast of employees’ health status at all times and ensure them of appropriate advice, the ID Group offers regular consultations with occupational health physicians. These consultations enable employees to discover health issues early and take necessary action, so they can work with confidence.
• Use of outside counselors
  Recognizing that mental health is just as important as physical health, the ID Group has introduced a counseling service. Provided by outside counselors, this service enables employees to seek counseling freely and without hesitation to improve their mental health.

Establishing a health implementation framework at each workplace

In the ID Group, a “health management facilitator” is assigned to each workplace. This arrangement establishes a health implementation framework that promotes follow-up on health management from multiple perspectives. By furthering cooperation and communication among various divisions, the health management facilitator contributes to the cultivation of a Group-wide health culture, encouraging participation in events and identification of sufferers of mental and physical health issues. In this way the health management facilitator works to enable a healthy and dynamic workplace environment for each and every employee.

Management-level employees implement health-management initiatives Group-wide and raise employee awareness of the importance of health management. These efforts enable early response to the needs of sufferers of mental and physical health issues.

Sharing health information and exchanging views

The ID Group addresses topics in health management at a wide range of conferences and makes the information widely available. The Board of Directors regularly reports the number of consultations its whistleblower contact points receive and their details, and confirms the situation in each case. At management meetings, senior management discusses status reports on monthly overtime and measures to improve health. Manager meetings and meetings of the Health Committee and Employee Representative Conferences provide opportunities to share information on measures focusing on health management and strive to raise awareness of health matters. Similarly, at monthly ID Salons and dialogue meetings, outside speakers are invited to deliver lectures on health-related topics and senior management engage in exchanges of views. Additionally, using in-house newsletters and e-magazines, the Group disseminates messages from senior management and information about measures to promote health. In the Group’s supply chains, the ID Group shares information on the health-management policies and measures of its business partners, striving to endorse and assess those policies and measures.

Preparing workplace environments

ID Group head office is equipped with hot-desking workspaces, enabling a “hybrid” workstyle that combines traditional office work with telecommuting. The By supporting flexible work styles for employees, the ID Group is boosting productivity while assisting individual employees in obtaining work-life balance. ID Saloon, a free space for employees, is highly versatile. It is used for monthly informal get-togethers and as a study room before the start of the work day; health-conscious breakfast and lunch are served here.

For details on the ID Group’s preparation of work environments, please refer to Toward Human Capital Management.

5.External evaluation/certification